Employee Monitoring Software – Reasons To Use, Its Benefits and Essential Features

Employee Monitoring Software – Reasons To Use, Its Benefits and Essential Features


Executives strive to keep their teams motivated, impassioned and good at their jobs, no matter if they’re working in the office or from the comforts of their home. In this article we’ll touch upon the most advanced solution on the market right now – Employee Monitoring Software (EMS), which enables supervisors to stay informed of everything that’s going on in their workplace.

Executives strive to keep their teams motivated, impassioned and good at their jobs, no matter if they’re working in the office or from the comforts of their home. In this article we’ll touch upon the most advanced solution on the market right now – Employee Monitoring Software (EMS), which enables supervisors to stay informed of everything that’s going on in their workplace.

Key objectives

Employee Monitoring Software is the type of software that allows executives to analyze their employees’ activity at their PCs. Unlike more primitive options like time tracking or video surveillance, these programs provide supervisors with the ability to collect detailed statistics on employees’ actions at their computers and view comprehensive analytical reports on productivity and other parameters.

What’s important is that such employee productivity monitoring is completely discreet, unobtrusive and very customizable to the specific needs of the company.

Reasons to use

Among the most common reasons companies choose to implement software that monitors employee activity we’d like to highlight the following:

1) Increasing employee productivity. The most obvious bright side of implementing employee computer usage monitoring software is that with its introduction your employees will start working more efficiently. By monitoring some benchmarks, say, employees’ productivity levels before and after you start making changes, you’ll be able to understand what team members you should pay extra attention to. Properly configured software of this kind will provide you with valuable information that will come in handy when analyzing your team performance.

2) Reducing employee turnover. Another important upside to implementing user activity monitoring software is that it helps you keep employees from quitting and, therefore, saves you time and energy you’d otherwise have to spend on redistributing tasks between other specialists, posting a vacancy, interviewing candidates and training newcomers. These programs create reports that help identify signs your specialists are feeling burned out, which may lead to them starting to look at other job options. Such software also creates comfortable work environment, where your employees don’t feel like they’re being constantly watched and yet they are confident their work is evaluated objectively.

3) Creating self-starters. The best results are shown by those professionals who are personally invested in the things they do and are able to work without supervision. Monotonous routines, lack of support for innovative ideas and excessive paperwork often force specialists to keep their heads down and don’t take the initiative. Employee productivity software helps executives find enthusiastic people in their teams and guide their energy in the right direction.

4) Protecting sensitive data from employee fraud. Since such software monitors everything employees do at their computers and it can be installed completely covertly, supervisors are able to easily identify intruders who may want to jeopardize the company.

5) Reducing the burden on the supervisors. Managers spend a significant amount of time supervising their employees. Employee productivity tracking tools make this task easier for them, seeing how they offer complete overview of employees’ productivity almost immediately, simply by showing what they’re doing in real time.

Helpful features

Generally, such products offer rather broad functionality, most notable of which are as follows:

  • Online monitoring of user activity. Managers are able to see in real time a grid of their employees’ computer screens.
  • Screen video recording. Everything employees do on their work computers is being recorded, and it proves useful when the need arises to investigate certain incidents.
  • Time tracking. Supervisors are aware of the exact time their employees begin and end their workdays, all the breaks they take and the amount of time they spend on non-work related activities.
  • Analyzing employee productivity. Most of these programs generate comprehensive reports on employees’ activity. The accumulated data is presented in an easy-to-process form – supervisors have access to the charts that show how employees spend their time at work, diagrams of their overall productivity, rankings of the most and least productive specialists, etc.

Notable example

All of the above-mentioned features and other useful tools for monitoring employee productivity are implemented in Kickidler.

Not only does this product focuses on monitoring user activity, but it is also extremely easy to use, unlike many other solutions available on the market.

Kickidler is cross-platform software that works equally well on Windows, Linux and MacOS. It’s incredibly easy to configure, and many users note the intuitiveness of the program use.

This software also offers remote management functionality, provides access to keylogger and even sends automatic notifications to both supervisors and employees in case of any slipups.

Overall, software for monitoring employees is a powerful tool that helps executives possess comprehensive information on the dynamics in their company. The data such solutions gather helps make truly objective decisions, improve the overall productivity of the team and, as a result, increase the company’s profits.











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